Office Moving Cost Calculator

Estimate the cost to move your office (sized by workstations and equipment) before you brief commercial movers.

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How much does an office move cost?

Office moves are priced by the number of workstations, the equipment (IT, servers, heavy furniture), and whether the work happens after-hours to avoid downtime. Rough per-workstation and total ranges:

Small office (1 – 5 workstations)

$1,000 – $5,000

Mid-size office (6 – 15 workstations)

$5,000 – $15,000

Large office (16 – 30 workstations)

$15,000 – $35,000

Per-workstation rule of thumb

$300 – $1,500 / seat

The wide range reflects how much IT, specialty equipment, and after-hours work is involved. The calculator above sizes your office by workstation count so you can give commercial movers a concrete brief.

What affects office moving costs?

Workstation count

The primary driver. Each seat means a desk, chair, monitors, and personal items to pack, move, and set up. More seats means more crew-hours and more cost.

IT and equipment

Servers, network gear, printers/copiers, and AV equipment need careful disconnect, transport, and reconnect, often coordinated with your IT team or a specialist. This is where office moves get expensive.

After-hours and downtime

Most businesses move evenings or weekends to avoid losing a workday. After-hours labor costs more per hour but protects revenue, which is usually the right trade for a business.

Building access and logistics

Freight elevators, loading docks, certificates of insurance for the building, and floor-to-floor logistics all factor in. High-rise and downtown moves cost more than ground-floor suburban offices.

How the Office Moving Cost Calculator works

This estimate sizes your office by workstation count and typical per-seat furniture and equipment volumes. Commercial moves vary widely with IT complexity, after-hours requirements, and building logistics, which a volume calculator can't fully capture, so treat this as a planning figure and get an on-site commercial quote.

Office moving cost FAQ

How much does it cost to move an office?+

A small office (1-5 workstations) typically runs $1,000-5,000; a mid-size office $5,000-15,000; larger offices considerably more. A common rule of thumb is $300-1,500 per workstation, depending on IT and equipment.

How is an office move priced?+

Commercial movers price by the scope of work: workstation count, furniture and equipment volume, IT disconnect/reconnect, after-hours labor, and building logistics. Most provide an on-site survey rather than a phone quote because the variables are large.

Why do office moves happen after hours?+

Businesses move evenings and weekends to avoid losing a working day. The after-hours labor premium is usually smaller than the cost of the downtime a weekday move would cause.

Who handles the computers and servers?+

IT equipment is either handled by your internal IT team or a specialist coordinated with the movers. Standard commercial movers transport the hardware; disconnect and reconnect of servers and networks is often scoped separately.

How far ahead should I plan an office move?+

Start planning a small office move several weeks out and a large one a couple of months ahead. You'll need time for an on-site survey, building certificates of insurance, IT coordination, and scheduling after-hours crews.

Office and commercial moving companies

These movers handle commercial and office relocations. An office move is a high-stakes job, so get an on-site survey and a detailed written scope before you commit.

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